How to calculate the waybill

How to calculate the waybill

The waybill is the obligatory document for all organizations which in the work use cars (automobile, cargo, buses). In the waybill the name and number of the document, period of validity of the leaf, data on the vehicle and its owner, driver have to be specified. It is necessary to consider these sheets in a special log-book in the approved unified form. Further the waybill is transferred to accounts department of the organization in order that it was possible to write off costs of fuels and lubricants. The accounts department has to carry out write-off of fuels and lubricants every month.

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That the accountant could calculate correctly costs of fuel, in the waybill fuel consumption and run of the car have to be surely specified.


Consumption of fuel pays off on the established norms, according to brand, car model, considering vehicle service conditions.

The basic norm is measured in liters on 100 kilometers of run of the car.


For the car fuel consumption can be calculated so:
standard cost of fuel (in liters) increase by a basic consumption rate of fuel, by run of the car (l / 100 km) and by vehicle mileage. Further correct norm by means of correction coefficient.

This correction coefficient allows to raise or lower a consumption rate, proceeding from vehicle service conditions.


So, for example, in winter time the norm increases by 5-20%, also it increases and when using the car in the mountain district.

There are also amendments depending on density of population of the cities in which the car is operated. So, in million-plus cities this indicator reaches 20%, and in settlements of city type of only 5%.

The running in of the new car or operation of the vehicle which passed capital repairs increases a consumption rate by 10%.

In difficult road conditions (sandy drifts, ice, etc.) the norm can be increased to 50%.

Decrease in norm possibly during the work of transport in the flat district, outside natural zones, on public roads.